Responsibitlies:

Audience: Students, Parents, Faculty and Staff TK-12

Number of Parent Volunteers needed:

-Various responsibilities the night of the game, ideally 66 parents for the entire night

-7 time slots, 12 parents per half hour slot

-Various volunteers needed throughout Spirit Week as well (approx 10)

VIEWPOINT staff partners:

Facilities, Security, Administration, Communications, Athletics, Faculty – school wide event, all are involved

Material and Equipment used:

Would refer Homecoming Chair to the Facilities Report and invoice for the event to see what is needed to put on the event. Patti Martin in Facilities has a report listing every piece of equipment used, rental and needed for that night.

Time Line for the event:

Before the end of the previous school year: Run Art Contest for T-shirt design
3 months before: Homecoming Date is determined, Food vendors are booked, meet with facilities with preliminary ideas
2 months before: Meet with Administrators, Coaches, Faculty involved and Student Council regarding Spirit Week and Homecoming
2 months before: Finalize Plans for Spirit Week / Homecoming, inform facilities, order any t-shirts for sale
2 months before: Order Give-aways, prizes, Order Printed materials- posters, trading cards needed
2 months before: coordinate vendors needed for Spirit Week (ex: sweet treat Friday)
1 month before: Order Flowers for court, meet with Communications team to plan advertising, secure volunteers needed for Spirit Week
2 weeks before: publish Sign Up Genius for event volunteers
1 week before: confirm food vendors with facilities
Spirit Week: Run Programs
Homecoming: Oversee event

Event Publicized:

Weekly Mailers, Daily Mailers, Flyers go home for PS/LS, Trading Cards, Posters, Banners, Social Media (VP Sports/School on Instagram and FB), Email push pages from VP as well as through grade reps, Daily MS and US Bulletins

Attend monthly VSSA Meetings & all major VSSA Events

Homecoming

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